Privacy
policy
DATA PRIVACY NOTICE AND COOKIE POLICY
Data controller: BattSwap CZ, s.r.o.
Registered seat: Sokolovská 30, Šumná, 436 01 Litvínov
ID No.: 041 76 570
The company is entered in the Commercial Register kept by the competent register court.
Version: February 2026
1. Introduction and validity
This document serves to present in one place the principles for the processing of personal data and for the usage of cookies (collectively referred to as "Policy") by BattSwap CZ s.r.o. (the "Company").
The Policy has been issued in accordance with Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data (GDPR) and other laws and legal regulations in force in the Czech Republic.
The Policy has come into effect on 1 February 2026; it replaces and supersedes any previous versions.
2. Data controller
The controller of your personal data is:
BattSwap CZ s.r.o.
Sokolovská 30, Šumná
436 01 Litvínov
ID No.: 041 76 570
3. Processing of personal data
3.1. General principles
We will only process those types and categories of data which are required for:
* the proper pursuit of our operations;
* compliance with our legal duties;
* protection of our legitimate interests;
whereas processing will be in each case strictly limited to the necessary extent.
3.2. Categories of data subjects; purposes of processing
A) Members / Clients
Purpose: Registration, relationship management, provision of services, communication.
Processed data: First and last name, birth date, contact details (address, e-mail),
payment information, data needed for the provision of the specific service.
Legal grounds: Performance of the contract (Art. 6 (1) (b) GDPR), compliance with a legal obligation (Art. 6 (1) (c) GDPR), Company’s legitimate interest (Art. 6 (1) (f) GDPR).
B) Business partners and suppliers
Purpose: Performance of contracts, administrative tasks, accounting, protection of rights.
Processed data: Identification and contact details, payment information, data created by performance of the contract.
Legal grounds: Performance of the contract (Art. 6 (1) (b) GDPR), compliance with a legal obligation (Art. 6 (1) (c) GDPR), legitimate interest (Art. 6 (1) (f) GDPR).
C) Job seekers
Purpose: Recruitment process, communication.
Processed data: CV, contact details, information on professional qualification.
Legal grounds: Precontractual steps (Art. 6 (1) (b) GDPR), legitimate interest (Art. 6 (1) (f) GDPR). Storing such data for the future requires the data subject’s consent.
D) Visitors to the website
Purpose: Processing enquiries entered in contact forms, improving website functionality.
Processed data: Data entered in the contact form (name, e-mail, message), cookie data (see Section 6).
Legal grounds: Precontractual steps (Art. 6 (1) (b) GDPR), consent (for advertising cookies and analytics cookies).
E) Marketing
Purpose: Distribution of commercial messages, event management.
Processed data: Name, e-mail, phone number, event footage.
Legal grounds: Consent (Art. 6 (1) (a) GDPR) or legitimate interest (Art. 6 (1) (f) GDPR).
3.3. Automated decision-making and profiling
We will not use your personal data for making any decisions solely based on automated processing (including profiling) that could produce legal or similarly significant effects for you.
3.4. Transfers of personal data
We may share your personal data with:
* trusted processors (IT service providers, accountants, legal counsel).
* government authorities, where required by law.
Transfer to third countries: As a rule, we will transfer no personal data to non-EEA countries. If such transfer occurs in the individual case, we will ensure full compliance with the terms of the GDPR (e.g. by way of an EC adequacy decision or standard contractual clauses).
3.5. Data retention periods
We will store your personal data only for as long as is necessary for its specific, stated purpose: Contractual relations: Throughout the existence of the contract, and then for as long as statutory limitation and retention periods (in particular as per tax laws) last.
Job seekers: For the duration of the hiring process, but for no more than six months unless you gave consent for us to store your data for future reference.
Consent-based: For as long as consent is valid, and in any case no longer than until its withdrawal. Marketing contacts: Three years from the last interaction, unless consent is withdrawn earlier.
3.6. Security of processing
So as to protect your data, we implement appropriate technical and organizational measures, including encryption, access control, regular auditing, and non-disclosure undertakings for all individuals who may come into contact with personal data.
4. Rights of data subjects
In accordance with the GDPR, you enjoy the following rights:
1. Right of access to your personal data.
2. Right to rectification of inaccurate or incomplete personal data.
3. Right to erasure ("right to be forgotten"), on the terms set out in the GDPR.
4. Right to restrict the processing in certain circumstances, as set out in the law.
5. The right to portability of the personal data which you made available to us based on contract or consent.
6. The right to object to the processing of data based on legitimate interest.
7. The right to withdraw previously given consent at any time, following the same steps as when consent was given.
Exercise of rights and complaints:
You may exercise your rights by contacting the Company (Section 5). You may also raise a complaint with the supervisory authority, that is:
Úřad pro ochranu osobních údajů (Czech Data Protection Office)
Pplk. Sochora 27, 170 00 Prague 7
Tel.: +420 234 665 111
E-mail: posta@uoou.cz
Web: https://www.uoou.cz
5. Contact details
For general enquiries and the exercise of data subject’s rights:
Phone No.: +420 511 447 744
E-mail: info@battswap.com
Address: BattSwap CZ, s.r.o., Sokolská 30, Šumná, 436 01 Litvínov
Data protection officer (DPO):
E-mail contact: info@battswap.com
Correspondence address: BattSwap Services s.r.o., Blanická 922/25, Vinohrady, 120 00 Prague 2
6. Cookie policy
6.1. What are cookies?
Cookies are small text-based data files stored by your browser on your device when you visit our website. By remembering your preferences, they improve the user experience and allow for faster use of the website.
6.2. Types of cookies used by us
Essential cookies: Necessary for basic website functionality (e.g. navigating, logging in). These cannot be disabled.
Preference cookies: These help us remember your preferred user settings (language, region).
Analytics/performance cookies: These cookies help us analyze how our website is used and improve performance and user comfort.
Advertising/targeting cookies: Used to personalize advertising content both on our website and elsewhere.
Certain third-party cookies (e.g. by Google, Facebook, Seznam.cz) may be set via our website. These third-party companies are directly responsible for any processing carried out by them, in accordance with their respective privacy policies.
6.3. Legal grounds for the usage of cookies; cookie management
Essential cookies: These are processed based on our legitimate interest in the proper functioning of the website. Other cookies (preference cookies, analytics cookies, advertising cookies): These are always processed based on your consent, which you grant through the cookie banner (cookie pop-up) on your first visit to the website.
You may at any time modify or withdraw your consent:
* via the cookie settings menu (found in the footer of our website);
* by changing the configuration of your web browser (a how-to guide can be found e.g. at [www.allaboutcookies.org](https://www.allaboutcookies.org/manage-cookies/)).
Rejecting essential cookies will have no impact on the use of the website’s basic features.
6.4. Cookie validity
The validity period may vary according to the type of cookie:
Essential cookies: up to 6 months.
Preference cookies: for the duration of the session (i.e., as long as the browser was open).
Analytics/performance cookies: one minute to two years.
Advertising cookies: several months.
The validity period of third-party cookies is governed by the respective policies of the companies which placed them.
This Policy has come into force and effect as of 1 February 2026. The Company reserves the right to update this Policy from time to time. The most recent version can always be accessed on our website: https://www.battswap.com/